INDEPENDENT MUSIC / DIY CULTURENORTHEAST EDITION · EST. 2026

Count it out.

A show budget you can explain at the door. Use the actual agreement for each cost. A blank means unknown; enter 0 when there is no cost.

Plan name

Tickets & income

Ticket price (USD)Fee you absorb per ticket (USD)Percentage fee you absorb (%)Confirmed contribution (USD)Tickets available to sellExpected paid attendance

Enter fees deducted from your ticket income. Do not deduct a fee paid separately by the buyer a second time. Tickets available must already account for holds and the venue’s agreed admission limit. This tool does not set legal capacity.

Fixed costs (USD)

Room hireSoundDoor / other staffArtist guaranteesAgreed travelPrintingOther fixed costs

This model uses fixed artist guarantees. A percentage door split or minimum-plus-percentage deal needs its own settlement calculation.

Notes & agreements

The example replaces this budget. Download your current work first. Inputs save on this browser; storage details.

PAID TICKETS TO BREAK EVEN

Enter the amounts to calculate.

Fixed costs
Kept per paid ticket, after fees
Ticket income at expected attendance
Fees at expected attendance
Surplus / shortfall at expected attendance

If the room is quieter.

Half your expected paid crowd, your estimate, and all sellable tickets. These are arithmetic scenarios, not forecasts.

Paid crowd	Surplus / shortfall

Surplus = ticket income − fees + confirmed contributions − fixed costs. A surplus here is money left after the entered costs. It is not automatically a donation or take-home profit.

Make the deal match the sheet.

The arithmetic only helps when the inputs mean something. Confirm the room hire, who provides sound, the guarantee to each artist, and who absorbs ticket fees. Count a sponsor’s money only once the contribution is confirmed. If a cost is undecided, keep it blank and settle it before treating the result as a plan.

Write the assumptions in the notes. Share the downloaded budget with the other organizer, then reconcile actual paid admissions, payouts and receipts after the night. Read the complete show-cost guide.